All members are expected to carry out their allocated duties and to arrange their own duty swaps as required. The system allows you to swap duties with fellow members or simply accept the duties that have been allocated to you, please make use of the system and remember to update your contact details if they change during the season. You will need to log into the Members Portal on this website to see the Duty Roster and you will need to accept your duties before you can Create swop requests and respond to swop requests.
You will receive 2 e-mails reminding you of your duty as it approaches, one 10 days before the duty and a second 4 days before, the e-mail will include links to duty relevant information which you should read in preparation for your duty.
If you are unable to make a swap using the system please use the members directory to contact members who have the same duty on another date and try to arrange your own swap, please notify the sailing secretary if you make swaps this way.
RO - Race Officer
Responsible for managing the days racing. For full details and guidance please refer to the Race Management Manual but in summary:
This includes contacting all members of the team prior to the day to make sure they turn up, opening up the race hut, managing the safety boat team and overseeing the process of running the days races.
Running the races includes setting the course, managing the race record sheets, managing the correct sequence of flag and sound signals to start the racing. During the racing it is important that the race record sheets are maintained to ensure that fair and accurate results can be produced. The end of the race is correctly signaled and finishing times accurately recorded.
Corrected times and subsequent results are produced.
The RO will be responsible for managing any protests or on the water disputes either by forming a protest committee or by recommending a course of action via the rules arbitration process. The RO is not expected to sit on any protest committee, simply to ensure that a meeting is held to resolve the protest.
DRO - Deputy Race Officer
The Deputy Race Officer is a second pair of eyes ears and hands for the RO, helping to share the responsibility for running the days racing whilst also learning what the job involves. Please look at the Race Management Manual to see what is involved.
ARO - Assistant Race Officer
The running of a days racing involves an amount of organisation and paperwork to record the day's results, the OODA's task is to help manage the paperwork whilst at the same time learning the RO duties. Please look at the Race Management Manual to see what is involved.
SBO - Safety Boat Officer
The Safety Boat Officer is responsible for ensuring that those engaged in the days racing have a second line of support if they get into difficulties, remembering that helm and crew choose to race at their own risk and are responsible for their own safety (RRS 2.1).
The SBO operates under the direction of the RO and DRO at all times when on duty on a racing day (Sunday and Wednesday) and under the direction of the Shore Coordinator and relevant Coaches on a Saturday. Whilst on duty the safety boat will be manned by two people at all times, the SBO and ASBO. The ASBO should be dressed and prepared to enter the water if necessary. Children under 16 are not permitted in the safety boat.
On race days, the safety boat will also be used to move and position temporary racing marks as required by the RO, during this activity the ASBO can gain some experience of driving the safety boat as necessary.
ASBO - Assistant Safety Boat Officer
The ASBO should be prepared to enter the water if the need arises and is expected to be dressed appropriately to do this regardless of the weather conditions. The ASBO is encouraged to learn the duties of the SBO.
This was a new role in 2017 and we will continue with it in 2018. The duties of the role are to facilitate the smooth running of the day and ensure the Coach can focus on the coaching rather than dealing with minor administration and organization matters. The Shore Co-ordinator role is for the entire day and starts before the morning adult improver session and ends when the junior improver session is dismissed by the Coach in the late afternoon.The 2 sessions are broadly similar but there are one or two little differences to account for the age and maturity of the participants. For a full specification for the role please see this document.
New for 2018, Event Leaders are being introduced where we have external events running at the club such as RYA Conferences or Open Meetings. For open meetings it will normally be the Fleet Captain who takes on this role, and for external events it will be a committee nominee who is likely to be involved in the event as part of their responsibilities. For conference type events the appointed person will facilitate the event, opening up at the start of the day, locking up at the end of the day and dealing with any issues during the course of the conference, such as a need for a flipchart stand etc. At open meetings the appointed person will deal with registration, general enquiries etc, leaving the RO and team to concentrate on managing the racing.
Last updated 14:09 on 21 May 2018